This policy applies to the Careerify Fit browser extension (the "Extension"). It is written to be read alongside, not instead of, the Careerify Privacy Policy, which governs the Careerify service as a whole.
1. What the Extension Is
The Extension is an internal tool for Careerify recruiters. A Careerify recruiter installs it, and it does one thing: on an employer's job application page, it fills the application form with the details of the job seeker the recruiter is working for, and it captures a screenshot of the employer's confirmation page as proof that the application was filed.
The Extension is not a consumer product and is not distributed publicly. It is not intended for, and is not made available to, job seekers.
2. What It Reads
The Extension is active only on the employer application domains listed in its manifest — Workday, Greenhouse, Lever, Ashby, iCIMS, ADP, Oracle Cloud Recruiting, and Paylocity Recruiting. On any other website it does not run at all.
On those domains, when a recruiter opens it, the Extension reads:
- The page's job posting details — the URL, the job title, the employer name, and the location — so it can identify which posting in the recruiter's queue this page is.
- The application form's structure — the labels, question text, field types, and available options of the form on the page. This is the form's own wording, not anything you typed.
The Extension also retrieves, from Careerify's own servers, the profile of the job seeker the recruiter selected: name, email address, phone number, location, work authorization status, work history, education, and the resume file to attach. That information originates with the job seeker, who provided it to Careerify to be used for exactly this purpose.
3. What It Sends, and Where
The Extension communicates with one server and one server only: Careerify's own application service at fit.careerify.io. It sends:
- The job posting URL and the form's question text, so Careerify can determine which of the seeker's details answer which question.
- A record of which fields were filled and which were skipped, which becomes the application's audit trail in the seeker's dashboard.
- Screenshots, as described in the next section.
The Extension does not send data to any advertising network, analytics vendor, data broker, or any other third party, and Careerify does not sell or rent this data to anyone.
4. Screenshots
The Extension can capture an image of the visible area of the current browser tab. It does this in two situations, both of them initiated by a recruiter:
- After the recruiter submits an application, to capture the employer's confirmation page as evidence of delivery.
- When the recruiter explicitly presses "Capture proof now", for the roughly half of employer sites the Extension cannot fill automatically and the recruiter completed by hand.
A screenshot is never taken silently or on a schedule. It captures what is on screen at that moment, in that tab, and it is uploaded to Careerify and attached to that application record so the job seeker can see proof that their application was filed.
5. What It Stores in Your Browser
The Extension keeps three values in Chrome's extension storage on the recruiter's own machine:
- The Careerify server address it talks to.
- The recruiter's access code for that server, so they are not asked for it on every page.
- Which job seeker the recruiter last had selected.
No job seeker profile data, resume, or screenshot is written to long-term local storage. Removing the Extension removes these values.
6. What It Never Does
- It never submits a job application.
- It never runs on, reads, or records activity on any website outside the employer application domains listed in section 2.
- It never collects browsing history, keystrokes, passwords, form data you typed on unrelated sites, or credentials of any kind.
- It never creates an account on an employer's site on anyone's behalf.
- It never sells or transfers data to a data broker.
- It never uses the data it handles for advertising, ad targeting, or credit assessment.
- It never determines a person's creditworthiness or eligibility for lending.
7. Why Each Permission Exists
- Host access to employer application domains — the Extension has to be able to read and fill the application form on the page it is looking at. These are the only sites it runs on.
- activeTab — lets the Extension act on the tab the recruiter has open at the moment they click it, and is what permits the screenshot of that tab.
- scripting — used to place the form-filling logic into the page the recruiter is on.
- storage — holds the three values in section 5.
- tabs — used to identify which tab the recruiter is on so the correct page is filled and the correct page is captured.
8. Limited Use Commitment
In plain terms: the data the Extension handles is used only to file job applications on behalf of the job seeker it belongs to, and to prove to that job seeker that the application was filed. It is not used for any other purpose, it is not transferred to anyone except as described in section 9, and it is not sold.
9. Third Parties
The Extension itself talks only to Careerify. Careerify's server, in turn, relies on a small number of processors to operate the service:
- Anthropic — application form questions and the relevant facts from the seeker's profile are sent to Anthropic's Claude API to draft answers to open-ended questions. Anthropic does not use this data to train its models.
- Vercel and Amazon Web Services — hosting and storage for the Careerify service and the screenshots it holds.
Beyond these processors, the only parties who receive an applicant's information are the employers the job seeker asked Careerify to apply to. Once an application is submitted to an employer, that information is subject to the employer's own privacy practices.
10. Retention and Deletion
Application records and their proof screenshots are retained for as long as the job seeker's account is active, and are deleted in line with the retention schedule in the Careerify Privacy Policy. Deleting a job seeker's account deletes their profile, applications, and screenshots.
11. Your Rights
Job seekers may request access to, correction of, or deletion of the information Careerify holds about them, including anything filed through the Extension, by writing to privacy@careerify.io. Recruiters may have their access revoked and their locally stored settings removed by uninstalling the Extension.
12. Changes to This Policy
We may update this policy as the Extension changes. The "Last updated" date above reflects the most recent revision. Material changes to what the Extension collects or where it sends data will be reflected here before the change ships.
13. Contact Us
Questions about the Extension's data handling go to privacy@careerify.io. Our website is www.careerify.io.